Hourly-paid teachers at Uniarts Helsinki’s Sibelius Academy
Welcome to work at Uniarts Helsinki!
Key information for all hourly-paid teachers
Below is a list of the most important administrative matters that you need to know to work as a teacher at the Sibelius Academy. More detailed information about each point is available under their own sections on this page.
- Get in touch with the contact person of your department, degree programme or doctoral school (hereinafter unit) in good time and inform them of your personal data. You cannot teach before you do so. Read more about how to send your contact information.
- Ask the contact person of your unit what the practices concerning salary payment are.
- If the university compiles a contract of employment for you, activate your user ID.
- Agree on the details of your teaching with the director of your unit or a person they have designated to take care of the matter.
- Talk to the contact person of your unit about whether you have the duty to assess students’ study attainments after you have provided teaching.
- Salary payment and invoicing: go to section Invoicing of teaching to read about the different options.
Agreeing on teaching duties
The director of the department, degree programme or doctoral school decides on the selection of studies at their unit and on the number of hours assigned for one-to-one teaching. The director or a person designated by the director agrees on the teaching needs concerning the agreed-upon study units in the upcoming academic year.
Teaching underage students
At Uniarts Helsinki, all teachers who give one-to-one teaching to underage students must present an extract from their criminal records. Before you begin working in such a position, you must order and present an extract from your criminal records to the HR staff or the contact person of your department or degree programme.
Sending of contact and salary payment details
If you have taught or received remuneration at our university in the recent years, it is likely that your data is already saved in our systems. Talk to the contact person at your unit and make sure that your data is up-to-date and, if necessary, send the new details for salary payment via encrypted email.
User ID activation
If you are an hourly-paid teacher with a contract of employment, you will be granted a uniarts user ID and an email address. You must activate your account yourself after your employment contract has entered into force. If you teach only occasionally and you have not signed an employment contract, the user ID is not set up.
Activating the uniarts ID is absolutely necessary for carrying out work duties successfully. The uniarts address is used for communication with students.
User accounts of an hourly-paid teacher:
- give the right to use the university email, print documents, access and book facilities and use M365 applications,
- give access to Moodle learning environments, the Peppi academic information system and Uniarts Helsinki’s Artsi intranet,
- can be used by the teacher only during the validity of their contract,
- expire two months after the end of the academic term.
The same guidelines apply to both students and staff members.
Login to email and other university systems
All messages related to your work at Uniarts Helsinki will be sent to your Uniarts Helsinki email address (firstname.lastname@uniarts.fi), which you can start using once you have activated your user ID. Once you have been assigned your Uniarts Helsinki user ID and set up a password, you can log in to your email. The easiest way to do so is on a web browser at webmail.uniarts.fi. Log in with your user ID following the format abc12345@uniarts.fi (replace abc12345 with your personal user ID). The @uniarts.fi ending is not needed when logging in to the Peppi academic information system.
You can check your personal user ID at salasana.uniarts.fi.
Uniarts Helsinki’s email policy prohibits the forwarding of work emails. Therefore, you must use your uniarts email address for carrying out work duties. If you only teach occasionally (you are paid remuneration and do not have an employment relationship) and you have not been set up a user ID, you use your personal email account.
If you have problems with login, contact the IT Helpdesk.
Communication within the university
Departments and degree programmes share information mainly via email and via Moodle and Teams groups. Your supervisor or contact person can give you more detailed information on the matter. On the Artsi intranet you can find forms, instructions and guidelines, event details and other information and important news that concern the whole Uniarts Helsinki and the Sibelius Academy. You can access Artsi with your own Uniarts Helsinki username and password at artsi.uniarts.fi.
Signing of a contract of employment
If your teaching is short-term and no employment contract is compiled for you, this section does not concern you and you can scroll past it.
If the university compiles an employment contract for you, you will receive the contract, signed electronically by the employer, before the beginning of the academic term. The employment contract is sent to your email, and the message also includes a link to the Visma Sign signature service, which is the platform where you will sign the contract.
Task plan
If your teaching is short-term and no employment contract is compiled for you, the task plan section does not concern you and you can scroll past this.
If you have signed a contract of employment, a task plan will be compiled for you in the Peppi academic information system.
The academic affairs contact person will prepare you a task plan that your supervisor has approved. The plan states the agreed-upon teaching: courses that you will teach, students who will receive one-to-teaching from you and the maximum hours available for teaching. You can also see the teaching facilities and registered students for each course by checking the details of your courses. Before you begin your teaching duties, check your task plan to see what courses you teach, which one-to-one lessons you have and what your teaching hours are.
Duties and responsibilities related to teaching
Hourly-paid teachers with an employment contract can read more information on practical matters on the Artsi intranet. Artsi requires login with a uniarts account.
Artsi has information on the following matters, for example
- Personnel benefits
- Occupational health (incl. absences due to sickness)
- Access rights in facilities
- Booking of facilities and space and work safety
- Hourly-paid teachers’ responsibilities in the Peppi academic information system
University-level Code of Conduct
The Code of Conduct concerns each and every member of the university community regardless of their position or role. Each member of the community is expected to be familiar with the Code of Conduct and be committed to complying with its principles.
Please read the basis for the Code of Conduct and the principles for pedagogical interaction before you begin your teaching work. Read the Code of Conduct.
Assessment of study attainments after the teaching has ended
If your teaching is short-term and you do not have an employment contract, the duty to assess study attainments usually does not concern you. There are some exceptions, though, so contact the director of your department/degree programme to confirm whether you have assessment duties. If you do not, you can go directly to the invoicing instructions.
If the university signs a contract of employment with you and you teach at least 112 hours per academic term or 224 hours per academic year, you have the obligation to assess students’ study attainments and to register the assessments in the Peppi academic information system.
If the university signs an employment contract and you teach less than 112 hours per academic term or 224 hours per academic year, you can either choose to assess students’ study attainments yourself in the Peppi academic information system (watch the above-mentioned video tutorial) or send an email message to a representative of the academic affairs containing your assessments and information on the study attainments.
Write the following information in the message:
- name of the course
- names of the course participants
- evaluation (e.g. pass/fail or numerical grade; check the right grading scale in the course details)
- completion date
- number of credits to be awarded (Note: The number of credits must be the same as the one mentioned in the course details)
Invoicing of teaching
If the university has not signed a contract of employment with you, you are not able to invoice independently in the HR system. After providing teaching, you must be in touch with the contact person of your unit concerning the invoicing of your lessons.
Hourly-paid teachers with a contract of employment
If the university has not agreed on automatic invoicing with you, you must manage the electronic invoicing in the Mepco HR portal. Read the instructions for invoicing on the Artsi intranet. You will need a uniarts account to log in.
You can report your working hours in the HR portal only if you have a valid contract of employment. Therefore, you need to remember to invoice your lessons before your employment relationship expires. The hours to be invoiced are transferred from the Peppi academic information system to the Mepco personal data system, so invoicing requires that the hours in the task plan in Peppi are 100% accurate. If you need to make changes or add hours, please contact the planning officer of your unit.
More information
If you cannot find an answer to your question on this page, please be in touch with the contact person of your department or degree programme.